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Company Falkerin™ Recruitment   Read our profile
Description: Falkerin™ Recruitment specializes in Legal & Compliance, Accountancy & Finance as well as Banking and Operational Services Recruitment. We are also often mandated to assist in recruiting for Business Support roles such as HR, Personal Assistant, Receptionist or Administrative Officer positions. We work with leading financial institutions in Luxembourg. Falkerin™ client portfolio includes major Service Providers, leading Fiduciaries, Management Companies, Real Estate Investments and global Private Equity Houses.
Contact Patryk P. RYBIŃSKI - Director
Address: Falkerin S.à r.l, 117, route d’Arlon L-8009 Strassen , Luxembourg  
Tel: +352 27 32 4000
Website:
Email: contact@falkerin.lu
Office Manager - (Ref.SJL020)

Falkerin™ Recruitment specializes in Legal & Compliance, Accountancy & Finance as well as Banking and Operational Services recruitment advisory. We are also very often mandated to assist in recruiting for Business Support roles such as Receptionist, Personal Assistant or Administrative Officer positions. We work with leading financial institutions in Luxembourg. Our clients’ portfolio include major Service Providers, leading Fiduciaries, Management Companies, Real Estate Investments and global Private Equity Houses.

We are currently in search for professionals with Legal, Corporate Accounting, Finance, Banking as well as Compliance and Risk background. Please see below job description of and if you believe you have relevant experience please send us your CV in English. 

Work place: Luxembourg
(Ref.SJL020)

Responsibilities:

  • In charge of all organizational aspects associated with office / facility management including health and safety
  • Responsible for introducing new policies, procedures and standards
  • Payroll Administration and coordination with the Service Provider in charge or Payroll
  • Screening phone calls, enquiries and requests, and handling them when appropriate
  • Prepare and distribute memorandums, letters, reports, presentations and other communications including confidential documents
  • Forward appropriate message or calls or correspondence when appropriate and necessary
  • Maintain confidentiality of knowledge gained through interaction with executives
  • Responsible for data management and filing
  • Coordinate special events or conferences including travel arrangements, facilities, food and beverages, invitations, and speakers; control event budget
  • Manage the calendar, including scheduling appointments independently as necessary
  • Dealing with incoming email, faxes and post, often corresponding on behalf of the manager
  • Carrying out background research and presenting findings
  • When appropriate and necessary compile executive expense reports
  • Producing documents, briefing papers, reports and presentations
  • Assist Senior Management with ad hoc inquiries 
  • Be the first point of contact regarding all matters associated with the office
Requirements:
  • 5+ years prior relevant experience working as an Office Manager supporting Senior Level Executives
  • Ability to work within a high energy, high expectation, team-oriented global culture, handling sensitive information under deadline
  • Attention to detail and strong organizational skills are essential
  • Demonstrates a customer service approach and demeanor to everyone requiring assistance
  • Ability to manage own time effectively, provide independent judgment and take accountability for actions while still maintaining a collaborative team environment
  • Ability to identify and resolve routine administrative problems
  • Excellent oral and written communication skills
  • Ability to develop relationships with people from diverse backgrounds and senior professionals, internally and externally
  • Good presentational skills
  • Excellent at problem-solving, taking initiative, and being very resourceful
  • Experience using MS Office (Word, Excel, PowerPoint, Outlook) applications
  • Fluent in English and French. German or any other EU languages considered as an asset

If the above position is not in-line with your experience and qualifications but you would like to receive professional advice regarding your career, current market trends or more information about upcoming job opportunities please contact us using one of the two electronic forms available on the Falkerin™ website. We will be happy to speak with you on the phone or organize a quick meeting in our office in Luxembourg to learn more about your career objectives.

Falkerin™ Recruitment Team

Location   Luxembourg
Payment Excellent remuneration
Category Financial Services, Secretarial / Admin / Clerical, Investments funds
Terms Permanent, Full-time
Last updated 23/03/2017
Contact Patryk P. RYBIŃSKI - Director

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